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Screening Checks

Screening Checks
Screening Checks

Obtaining criminal history information

The Australian Criminal Intelligence Commission (ACIC) provides a National Police Checking Service, through which police services and accredited organisations, such as the Screening Unit, can obtain relevant criminal history information.

The information obtained is considered during the screening process to assess the applicant's suitability for employment or appointment to positions of trust.

Name search

The screening applicant's details are submitted electronically to the ACIC, for checking against a central database of names (by name, date of birth and gender) to find potential matches with people with relevant criminal records.

No name match

If the applicant has no relevant criminal history information, or none that can be released to the  Screening Unit, the applicant's result will show as' No Disclosable Court Outcomes'.

Where the applicant's name appears to match a name or names on the central database, this is referred to as a 'name match'. The relevant police agency will manually process the check to determine whether the applicant's details are a match. If the details do not match, the result will come back as 'No Disclosable Court Outcomes'.

Potential name match

If there is a match of the applicant's name against the National Names Index, the ACIC forwards the applicant's details to the relevant police jurisdiction for further checking.

If criminal history results are located for the applicant, the relevant police jurisdictions will identify and release criminal history information (subject to relevant spent conviction legislation, non-disclosure and/or information release policies, which vary from state to state). The ACIC receives the results and forwards this information on to the Screening Unit for assessment.

If the applicant has police history information that can be released to the Screening Unit, their result will be shown as 'Disclosable Court Outcome(s)'. The applicant's disclosable police history information will be listed on the result and may include:

  • charges
  • court convictions, including penalties and sentences
  • findings of guilt with no conviction
  • court appearances
  • good behaviour bonds or other court orders
  • matters awaiting court hearing
  • traffic offences.

The type of police history information that is released depends on the purpose/type of check being conducted, and any relevant spent convictions legislation and information release policies.

Name verification

As there may be more than one person with the same, or similar, names, any name matches at this stage need further checking. This is done using any additional details such as the applicant’s current or previous addresses or date of birth, to confirm or rule out the apparent match. Most name matches are ruled out based on this additional information.

For more information about the ACIC and the services it provides, the visit the Australian Criminal Intelligence Commission website.

Access to criminal history information

The following organisations may have access to your relevant criminal history check result obtained by the  Screening Unit:

  • authorised staff of the  Screening Unit who assess the screening application
  • the Authorised Officer at the requesting organisation (your employer/volunteer organisation)
  • a third party organisation (only with your explicit consent or as required by relevant legislation).

All criminal history information provided to the Screening Unit by the Australian Criminal Intelligence Commission (ACIC) is destroyed within three (3) months following the completion of the assessment.

All information provided in your application, and any further information received by the Screening Unit, will be treated confidentially and with the utmost regard to individual privacy.

The information will not be used without your prior consent for any purpose other than as set out in the Informed Consent section of the application form, or unless required by law.

All information received as a part of the assessment process is stored securely in the Screening Unit.

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Last updated:10 Apr 2019 12:04pm

Provided by:
SA Department for Human Services
Last Updated:
05 Jul 2018
Printed on:
21 May 2019
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